Minutes of Yeovilton & District Parish Council held on Tuesday May 10th 2022 at St. Bartholomew’s Church, Yeovilton at 7.30pm.
Present: Chairman, Mr. A. Elliott, Mr. P. Crang, Mr. A. Hickman, Mr. S. Hodgson, Mr. R. Moffatt, Mr. James Scott, Mrs. S. Thomas – Webb, Mr. H. Hobhouse, Somerset Council, Mr. A. Capozzoli, District Councillor, Mr. R. Graydon, CRO RNAS, Rev. B. Faulkner, and Mr. P. Horsington, Clerk.
Seven members of the public also attended.
1. Apologies
Apologies were received from Mr. M. Lewis, Somerset Councillor, Mr. C. Hull, District Councillor, Mr. P. Rowsell, District Councillor, Mr. R. Luck & and PCSO Beata Marcelino.
2. Election of Chairman
Mr. Hickman, former Chairman took the Chair, and on the proposition of Mr. Moffatt, seconded by Mr. Crang, Mr. A. Elliott was unanimously elected Chairman. Mr. Elliott signed his Declaration of Acceptance of Office.
3. Co-option of two members
As there were only five nominations received by SSDC, the Council proceeded to co-opt two members to fill the two Vacancies.
On the proposition of Mr. Moffatt, seconded by Mr. Scott, Mr. A. Hickman & Mrs. S. Thomas – Webb were co- opted. All members signed their Declarations of Acceptance of Office, and received their Register of Interest forms, these to be returned to SSDC within 28 days.
4. Election of Officers
On the proposition of Mr. Moffatt, seconded by Mr. Scott, Mr. P. Crang was elected vice – Chairman.
The following Offices were appointed – Finance – Mr. Scott, Highways – Mr. Elliott & Mr. Hodgson Rights of Way, Mr. Hickman, Trees – All members & Internal auditor – Mr. S. Prendiville
5. Minutes
The Minutes of the previous meeting held on April 12th having been circulated, were signed as correct.
6. Declarations of Interest
There were no Declarations of Interest.
7. New Clerk
It was agreed to amend some details reference the advertisement for a new Clerk, this to be sent to all members for approval, before being sent to SSDC for circulation to other Clerks & interested parties.
8. Open Session, with Somerset Councillors & District Councillors’ reports
The Council noted that Mr. M. Lewis and Mr. H. Hobhouse had been elected to serve as Somerset Councillors.
The Chairman welcomed Mr. Hobhouse, who introduced himself and highlighted his specialities, these being Rights of Way issues and the current ongoing Phosphate issue. Mr. Prendiville asked for more detail on the Phosphate issues, and Mr. Hobhouse gave further details on this as to which body creates the major problem.
Mr. Capozzoli reported that he remains a SSDC Councillor.
Mr. Stotesbury informed the meeting that the tree issues in Limington were actually a serious issue and needed further investigation. Mrs. Hickman highlighted that there were trees in the river Yeo, and the amount of litter left in the Weir area. Mrs. Murray also drew attention to flowers left in the Weir area. It was agreed to monitor the situation.
Mrs. Hickman reported that the Rights of Way Officer has stated the bridge repairs will be carried out this year.
9. RNAS matters, Police, Community & Church matters
Mr. Graydon, CRO, RNAS, introduced himself to the new Council and stated that there will be no Air Day this year, and also that RNAS are taking part in the Falklands Commemorations and H.M. Platinum Jubilee.
there were no RNAS issues raised.
In the absence of the Police, the April figures were noted, reporting one crime in Yeovilton.
Rev. Faulkner gave out to members, copies of the Annual Parochial reports for both St. Mary’s Limington & St. Peter’s Podimore. These meetings are to be held shortly. There will QPJ Services in each Church on June 5th
10. Planning matters
The Council noted that there was no decision for application 20/02512/OUT on Land adjoining Pilgrims, Weir Lane Outline application with all matters reserved apart from access for the erection of 2 No. detached dwellings.
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The Council considered in detail application 22/00962/REM on Land adjoining Pilgrims, Weir Lane Reserved Matters for appearance, landscaping, layout and scale, following outline approval 19/01996/OUT for the erection of a dwelling and agreed to support the application. The above application was noted in relation to this one.
11. Financial matters
Mr. Stotesbury reported that the last Limington Parish meeting had taken place earlier in the evening and the only item on the agenda had been to approve their accounts.
The Council were informed that the Precept received for the Limington for 2022/23 was £2,266. In addition £5,372 would be also transferred into the Council’s account, with the proviso that this sum is ring fenced for non- precept funded schemes for the specific benefit of Limington village. The two Councillors from Limington would canvass proposals for spending from this fund from the residents of Limington before seeking the agreement from the Council.
It was agreed to send each member a copy of the formal Order made by SSDC in forming the new Council. This document defines the assets & liabilities from the Limington Parish meeting transferred to the new Yeovilton & District Parish Council. Any Community Infrastructure Levy received. would be also transferred.
The Council noted that the balances as at 30/04/22 were in the present Current A/c £5,150.44 and £5,007.17p in the B/P Account.
Payments received – 0.00 Bank interest, £72VAT reclaim & £3,900 SSDC precept Payments made –
10/05/22 100487 £345.48 BHIB insurance
10/05/22 100488 £36 Vision ICT Ltd update website The cheques were approved & signed.
The Council approved that £4,000 is moved into the B/P account.
It was noted that the Bank, Barclays PLC has yet to amend the name of the account to Yeovilton & District Parish Council and send the proper Mandate forms for the Council.
The Council noted the Internal auditor’s letter of approval for the previous year’s accounts.
12. Highway matters
It was reported that Mr. Luck has stated that he will be happy to continue to deal with the VAS, when it is again hired from Ilchester Parish Council. After discussion, it was agreed to ask Ilchester Parish Council if the VAS could be hired up to eight times during the year.
The Council noted that the request for an extra Dog bin at the Weir area in Yeovilton village, is still under review by SSDC Street Scene, as to whether they can add this to their list of collections.
The Council noted that the request for a Grit bin in Yeovilton village is still to be agreed, as it will have to be supplied and paid for by the Parish Council. The request for ‘Horse signs’ within Yeovilton village is still ongoing.
Mr. Elliott reported that the A.303 will be closed over the weekend of May 13th to May 16th to put in a temporary bridge at Howell Hill. Concern was expressed at where the diverted traffic will be going, particularly if through Bridgehampton, as this will cause major issues. It was agreed that National England (copy to Gulliford Try the Contractors) is reminded that the closure of the slip road into Podimore from the A.303 has not yet been actioned.
13. Flooding issues
The Council noted that there were no issues for report.
14. Tree matters
Mr. Scott reported that some of the trees felled in Limington are to be replaced by three Lime trees.
15. Rights of Way.
The Council noted the earlier discussion reference the two bridges on Rights of Way within the Parish.
16. Correspondence
There was no correspondence.
17. Items for report, or for the agenda of the next meeting
It was agreed to add Local / Neighbourhood plans on the next agenda.
After discussion, it was agreed to rotate each meeting between Yeovilton, Limington & Podimore Churches. The date of the next meeting of the Council was agreed to be held on Tuesday June 14th 2022 at St. Mary’s
Church, Limington at 7.30pm.
There being no further business, the Chairman thanked all present for attending and declared the meeting closed
at 9.04pm.